What to transfer to the Archives

The Archives is very interested in documenting administrative and teaching activities at the College.  While your department/ office/program files may appear routine to you, please remember our desire to document the greater history of our institution.  We collect records regardless of format: we curate paper, publications, electronic files and media, audio-visual material, posters, etc.

Some examples below will give you a sense of information that the Archives would like to collect:

  • Meeting minutes and agendas: including minutes and agendas of any smaller committees and working groups in your department/program
  • History of your office/department/program: especially important if your department/program has undergone a shift in definition or emphasis
  • Faculty and staff files (former faculty and staff): publications, off-prints, correspondence, etc. (public information)
  • Grants: grant reports, documentation of smaller grants not documented through the Provost’s Office
  • Syllabi: archiving of syllabi with the Archives has been uneven. We would like to review any syllabi in your files to help fill gaps in our collection.
  • Studies of majors: aggregate data re: characteristics, grades, etc.
  • Tracking of graduates: information regarding careers of graduating majors; this information may not be duplicated by the OCC or the Alumni Office
  • Department outreach and events: files re: lectures, seminar series, conferences, poetry readings, newsletters, etc.
  • Photographs images of college related activities
  • Policy and procedure documentation of policy and procedural changes on campus on the unit and campus levels
  • Websites official websites of the college and associated groups

Questions? Contact us.

See also: