Official records of the College

Official records of the College

As part of its mission, the Archives collects and preserves College records possessing permanent administrative, legal, fiscal and historical value. The purpose of collecting such records is to provide documentation of the development and growth of the College, in particular its primary functions of teaching and research, its role in the community at large, the activities of its student body and alumni, and the development of its physical plant and grounds. Records are also collected in order to adhere to federally- and state-mandated records retention requirements.

The Archives works with offices and departments of the College to appraise the records that they create in the course of their activities and to select those that should be preserved for future use. Priority is given to those records that reflect the activities of College officers and committees that formulate or approve College or division-wide policy as well as faculty and administrative involvement in these activities.

Recorded information documenting College activities is collected regardless of format, and may include: paper, microforms, films, discs, or electronic files. The Archives acquires a variety of document types: administrative papers and files; publications, reports, and other printed material; photographs, and other pictorial material; maps and blueprints; sound recordings; moving image material; and ephemera and memorabilia.

Archival records deemed not of permanent value are held in storage until they can be legally destroyed by shredding or incineration, depending upon the information contained in those records.